Musicians of the Old Post Road, a dynamic, long-established, award-winning period instrument chamber ensemble, seeks an Office and Concert Manager to provide administrative and logistical support for its operations. The Office and Concert Manager provides vital support to the Artistic Directors and Board for the organization’s in-person and streamed concert series.

MusiciansOPR’s subscription series generally consists of 8 concerts (4 programs performed twice), plus occasional special events. The ensemble also offers an online subscription, with one performance of each of its four programs live-streamed.

 

Responsibilities include:

Assisting with managing and publicizing the organization’s subscription concert series, including:

  • Assist the Artistic Directors with concert scheduling and venue contracts
  • Together with the Artistic Directors create and manage seating plans for each venue
  • Manage ticket interface for online ticket sales
  • Patron management for both in-person and online attendees
  • Publicity for subscription concert series, including online concert listings, press releases, print media, social media, advertising, and community relations
  • Process and tracking all ticket/product sales and tracking in our LGL database
  • Oversee the setup and logistics of running the in-person concerts, including box office and merchandise table set up and seating plans as needed. Oversee and organize the Assistant Concert Manager and volunteers to run box office, patron seating, management of merch table, troubleshooting patron or venue issues, setup and running of post-concert receptions (if applicable)
  • Recruit and manage volunteers to assist at concerts
  • Post-concert accounting (data processing, record keeping, bank deposits)

General Administration including:

  • Donor tracking, acknowledgements, and reporting using LGL database
  • In coordination with the Artistic Directors, schedule Board and other committee meetings
  • Attend (virtually or in person) Board and Committee meetings (4-5 meetings per year); record and disseminate Board and Committee meeting minutes
  • Interface with the organization’s bookkeeper to request and oversee check writing, paying of invoices, reporting, and monthly account reconciliations
  • In-office tasks as mutually agreed upon

 

Providing administrative support to the Board and Artistic Directors fundraising and other activities that include assistance with:

  • Maintenance of corporate, foundation, and business support (including program advertisers)
  • Fundraising appeals and events; other mailings
  • Donor stewardship

The Office and Concert Manager reports to the Artistic Directors and the Board. The Manager will also interface with the bookkeeper, Assistant Concert Manager, and Social Media Intern.

The position is an Independent Contractor position, averaging 20 hours per week (variable according to the needs of the organization; approximately 15 hours per week normally, but 25 hours per week for 10-12 weeks annually, representing the two weeks prior to each concert/event). This position is flexible in that most hours can be worked remotely. Minimum of 1 day per week is required in the organization’s office in Wayland.

After six months, discussion can be held about converting to part-time employee status.

 

Compensation

Remuneration for the position is $20-25 per hour, totaling $20-24K per year. Commensurate with experience.

 

Qualifications

Applicants should have minimum of a BA degree with some knowledge of classical music and at least two years of experience in arts administration. Applicants should have excellent verbal and written communications skills, familiarity with databases/CRMs, Word, Excel, (or equivalents) and social media platforms.

 

How to Apply

 

Email cover letter, resume, and writing sample to:

 

Suzanne Stumpf and Daniel Ryan, Artistic Directors

Musicians of the Old Post Road

dan.ryan@rcn.com

 

 

Musicians of the Old Post Road

107 Concord Road, Wayland, MA  01778

781.466.6694

www.oldpostroad.org